International Students

1. Visit our website: www.ucsicollege.edu.my and click on the Online Registration button.
2. The Online Registration Form is to be completed and acknowledged by applicants. Prior to registering, you are advised to check your eligibility status with our counsellors.
3. Complete the registration process and upload the following documents:
   1. Academic Certificates, School Completion Certificate and Transcripts (Both original and English-translated copies if original documents are not in English) (PDF format)
   2. Passport copy (Multipage PDF format)
      1. Passport validity must not be less than 18 months from the date of admission/submission to the college
      2. All pages of passport – including the cover page are required (in colour)
      3. Ensure that the page numbers of the passport are clearly visible
   3. Passport-sized photograph (JPG format)
      1. Coloured with white background
      2. Photograph measurement: Height (45mm) and Width (35mm)
   4. Health Declaration Form (PDF format)
      1. New international students are required to complete the Health Declaration Form, which can be downloaded from https://visa.educationmalaysia.gov.my/guidelines/medical-screening.html
   5. Accommodation Application Form is to be uploaded if accommodation is required
      1. A non-refundable booking fee of RM1,000 or RM2,000 (depend on the type of rooms) is required
4. Pay a non-refundable RM3,000 Application Fee
   1. A copy of Telegraphic Transfer (TT) receipt of the Application Fee is to be uploaded during online registration or emailed to [email protected] or to your respective counsellors.
   2. All fees must be paid via Telegraphic Transfer (TT) to the account below:
      
      

      Beneficiary’s Bank	CIMB Bank Berhad
      Banker’s Address	197 & 199, Jalan Sarjana, Taman Connaught Cheras, 56000, Kuala Lumpur, Malaysia
      Swift Code	CIBBMYKL
      Beneficiary Bank New Account Number	8001407040
      Beneficiary	UCSI College Sdn. Bhd.
      Beneficiary’s Address	Wisma UCSI, Lot 39890, Jalan Cerdas, Taman Connaught, 56000 Cheras, Wilayah Persekutuan Kuala Lumpur.
      Beneficiary Telephone	603 9078 2033

      
      
5. Upon payment confirmation by the Finance Office and meeting the entry requirements, the Admission Office will issue a Conditional Letter of Offer (CLO) and a scanned copy of the CLO will be emailed to the student. UCSI College will proceed to apply for the Visa Approval Letter on behalf of the student. This process will take approximately 8-10 weeks.
6. Sign and return the acceptance page of the CLO to the College along with the First Time Payment and the accommodation rental payment receipts.
7. When the above-mentioned fees are credited into UCSI College’s bank account via TT, UCSI College will courier the original CLO and original VAL to the student upon request only.

1. In the Home Country Instructions for Student
   1. Clearance of pending payments
      1. Kindly make full payment stated in the CLO for us to send you a copy of Electronic Visa Approval Letter (eVAL)
      2. If you are sponsored by an organization(s), please submit a letter of guarantee from your sponsor/awarding body.
   2. Obtain Single Entry Visa (SEV) at Embassy/Consulate/High Commission of Malaysia
   3. Accommodation arrangements
      1. Make sure that you have booked and confirmed your accommodation before your arrival, either with your counsellors or through your own resources
   4. Arrival Notification
      1. Make travel arrangements and inform UCSI College AT LEAST 7 DAYS prior to departure from home country. Do not travel to Malaysia without receiving Confirmation for your pick-up from UCSI College
2. Before boarding the Airplane
   1. Before you leave for the airport, please be sure to bring along and have access to the following important documents:
      1. Passport
      2. Original Copy of Visa Approval Letter or Valid Entry Visa
3. On the Airplane
   1. You need to fill in the Disembarkation Card provided by the airline crew.
4. Arrival at the Airport
   1. A UCSI College representative will wait for you at the Immigration Office (International student waiting area)
   2. The UCSI College representative will hold a placard printed with your name and flight details to guide you through immigrations clearance. You need to be ready with the following documents for the Immigration Officers:
      1. Passport
      2. Original Copy of the Visa Approval Letter or Valid Entry Visa
   3. Note that the Immigration Officer WILL NOT release you without the presence of a UCSI College representative to identify and clear you from Immigrations.

1. Report to Visa Processing Unit (VPU), 3rd Floor, UCSI College Kuala Lumpur Campus
   1. All new international students must report to the International Support Team (IST) at 3rd Floor, UCSI College Kuala Lumpur Campus at 9.00am on the next working day. Please report to IST on the following Monday if you arrive over the weekends.
   2. You are required to:
      1. Attend the New Student Post-arrival Briefing
      2. Fill up the necessary forms
2. Registrar’s Office (RO), 3rd Floor, UCSI College Kuala Lumpur Campus
   1. Submit the signed original copy of acceptance letter
   2. Present all relevant original certificates (for certification purpose)
3. Medical Examination at Laurent Bleu Clinic, UCSI International School Kuala Lumpur Campus
   1. Students need to attend the post-arrival medical screening at Laurent Bleu Clinic (panel clinic) at 9.00am after attending the post arrival briefing on the next working day.
   2. Medical screening must be done within 3 days of arrival in Malaysia. Students who fail the medical examination will need to appeal for the second time. In case of failure to fulfil the second examination requirement, students will have to return to home country immediately.
   3. Students need:
      1. To obtain Medical Examination form, blue background photo (1 piece), passport and New International Student – Post Arrival Checklist
      2. To receive medical acknowledgement slip from the clinic
4. Submit passport to Visa Processing Unit (VPU), 3rd Floor, UCSI College Kuala Lumpur Campus
   1. Students are given at least 5 working days to settle all matters and must submit the passport of student pass endorsement (multiple entry) according to the schedule given during the briefing.
   2. Original passport with at least 18-month validity
   3. Entry Visa or Special Pass with at least 10 working days validity
   4. Present the Medical Examination acknowledge slip
   5. Fill up the undertaking letter and receive a certified copy of your passport
5. Report to Faculty/Centre/Programme Coordinators
   1. Proceed with course selection & obtain the class timetable
6. Class Commencement

1. All documents MUST be submitted to the International Student Office / Registrar’s Office at least three (3) months (not more than four (4) months) before the expiration date of the Student Pass. If you are doing your Co-Op in a foreign country, please discuss the matter with the International Student Office of UCSI College.
2. Present original passport (will be returned back to the student immediately after verification at International Student Office).
3. If the Student Pass validity is less than three (3) months during the submission date, please make enquiry for Special Pass application at the International Student Office.
4. Settle the outstanding fees.
5. Request for renewal clearance from Registrar Office.
6. Once the EMGS has approved the renewal application, you may submit your passport to International Student Office one (1) month before the expiration date of your Student Pass.
7. The Approval for Student Pass renewal is subject to:
   1. Student attendance to be at least 80%
   2. CGPA – 2.00 and above
   3. Not exceeded duration of studies (Refer to your Letter of Admission)
   4. Student provide valid reason for 3 consecutive days of absence from class
   5. The immigration has the right to cancel a Student Pass based on poor attendance, poor academic results and exceeded duration of studies.
   6. **Should you fail to submit your documents three (3) months before the expiration date of your Student Pass, a penalty of RM30 per day would be charged.
   7. **Overstaying is a serious offence in the Immigration Department of Malaysia.

Returning Home during holiday/internship (Co-Op)

If you are planning to return to your home country during the semester break, holidays or Co-Op, you are required to inform the International Student Office for advice on your next Student Pass renewal.

Download the Guidelines of Student Pass Renewal and the Student Visa Renewal Application (EMGS).